Minutes for the regular National Finance Committee meeting November 13, 2012. Meeting convened at 8:36 PM (ET) a quorum being present, the Chair and Secretary being present. ---------------------------------------------------------------------------------------------------- Attending: Ken Aaron, Jim Boyd, Bill Crosier, Kim Kaufman, R. Paul Martin, Tracy Rosenberg, Barbara Whipperman. ---------------------------------------------------------------------------------------------------- Agenda: 1. Roll Call 2. Approve Agenda 3. Approve Minutes 4. Report back from Archive Sub-committee 5. Archives Budget 6. Items Postponed from Earlier Meetings Check-in: a. Financial Transparency Policy b. Event Accounting Policy ---------------------------------------------------------------------------------------------------- Motion: (Kim Kaufman) “To approve the agenda.” (Passed without objection) Approve Minutes 8:40 PM (ET) Motion: (R. Paul Martin) “To approve the minutes of the September 25, 2012, meeting.” (Passed without objection) Motion: (R. Paul Martin) “To approve the minutes of the October 23, 2012 meeting.” (Passed without objection) Motion: (R. Paul Martin) “To approve minutes of the November 4, 2012, meeting.” (Passed without objection) Report back from Archive Sub-committee 8:43 PM (ET) The Chair reported that there had been a telephone meeting between Pacifica Radio Archive (PRA) Director Brian Deshazor, Bill Crosier, Kim Kaufman and herself. The stations are pitching for PRA today, so the PRA Director can’t attend this meeting. The PRA Director said that PRA has problems sometimes with cash flow, they need a more reliable cash flow which means more regular paying of Shared Expenses by the stations. He said that KPFA is unwilling to use the duplicating service provided by PRA. He’s not sure why. The committee discussed the topics brought up by the report. The committee then discussed the PRA FY13 budget proposal. There was also a brief discussion about WBAI’s current situation with regard to its studios at 120 Wall St. in the aftermath of the storm that had flooded lower Manhattan at the end of October. Motion: (Jim Boyd) “That the draft FY13 PRA budget be approved as submitted and forwarded to the PNB.” (Passed without objection) Items Postponed from Earlier Meetings Check-in 9:18 PM (ET) Financial Transparency Policy 9:18 PM (ET) The Chair reported that there are different proposals for this policy, and that the sub-committee for discussing this issue couldn’t meet. She asked for volunteers for a new sub-committee to deal with this issue. She said that the sub-committee would include the interim Executive Director and two or three NFC members. Jim Boyd and Kim Kaufman volunteered to be on this sub-committee. The Chair said that the sub-committee should come back with a draft policy at the next meeting or in December. Event Accounting Policy 9:22 PM (ET) The Chair noted that it’s not always clear just what the expenses are for events. The NFC had previously brought up the topic and had discussed a draft of a policy regarding event expenses, and a draft of a form, that had been proposed by Ken Aaron that would show revenue and expenses for an event that involved more than a certain amount of money. The Chair asked if the committee wanted to continue with the details of this topic tonight. Ken Aaron said he’d bring a new draft of the policy and form to the next NFC meeting. The committee again discussed the issue of KPFA not using the PRA duplication service. Not everyone agreed that this was within the jurisdiction of the NFC. The KPFA Treasurer said that KPFA Management and PRA Management needed to talk about it with each other. The Chair said she’d find the PRA Director’s report on this from earlier in the year. The Chair said that the NFC should do the Pacifica Consolidated Budget at the next meeting on November 27. The topic of future meetings came up and it was agreed that the NFC couldn’t meet on December 25. The Chair said that the committee could hold its regularly scheduled meeting on December 11, and decide when to meet next after that. Adjourned 9:42 PM (ET) Submitted by R. Paul Martin, Secretary.