Pacifica Meetings

Draft PNB Elections Committee Agenda
Monday, March 15, 8:30 PM EST

1.  Approval of agenda (5 min.)

2.  Elect Chair pro tem and Secretary pro tem (5 min.)

3.  Approval of February 22 meeting minutes (3 min.)

4.  Update on National Election Supervisor selection (15 min.)

5.  Review of updates to January committee report on elections (10 min.)

6.  Motion from Ken Aaron (see additional info below) (10 min.):  
That the PNB advise the ED to rapidly implement the use of the Staff
Registry software and make staff registration mandatory and a requirement
for participation as staff member, either as a voter or a candidate, in
any Pacifica election. 

7.  Motion from Bill Crosier (10 min.):  
That the PNB direct the ED to ensure that management at all stations do
what is necessary to keep membership lists updated and correct, that such
updating and corrections be completed before the nominations period starts
for LSB elections this year, and that it continue on a regular basis in
order to minimize problems with future elections.

8.  Report from Work group on RFP for contracted election tasks & cost
saving proposals (30 min.)

9.  Other Recommendations for PNB, ED, and NES re: elections (15 min.)

10.  New Business (5 min.)

11.  Determine next committee meeting date (3 min)

12.  Adjourn (approx. 10:30 PM EST)


Staff Registry Introduction
from Ken Aaron, KPFK LSB

Brief description:
The Staff Registry is a computer application created in 2009 for Pacifica
with the intent of facilitating the proper distribution of ballots to paid
and unpaid staff at the five stations.  The basic function of the
application is to allow individuals to register themselves in the system. 

Once in the registry, the individual can 
*vote in an LSB election, 
*access on line training (such as sexual harassment training), 
*receive notices via email/phone, 
*be contacted for emergencies,
*be part of an equipment inventory system,
*etc.   
It serves as a tool to help management communicate with staff.   It also
helps management in reporting to the FCC and CPB about the diversity of
our staff.
Though functional and ready to go, the system is still only in test mode. 


Features:
*This system is under the control of the national HR director.
*It runs on the internet and is therefore available from anywhere. 
*Each registration has to be validated by the person's supervisor or the
GM of the station.  
*Staff (paid/unpaid) have the option to opt-in or opt-out for a free
membership.  The program states as follows: 
All paid and unpaid staff are automatically considered members of the
radio station they work for unless they choose to opt out of that
membership.  Being a member entitles staff members to vote in staff
elections and, if elected, to serve on the local station board and the
Pacifica National Board. 
However, the following California law allows any member of a nonprofit to
request the names and addresses of all other members.  If you wish to
ensure complete confidentiality of your information, you may opt out of
being a member.  Alternatively, you may select to be a member and use a
post office box as your address to keep your home address from being
released.  

*Tracks what programs or other activities the individual is working with.
*Tracks race, gender and ethnicity.
*Tracks type of work done, hours worked per month.

Next Steps that I would recommend:
1.Establish as firm policy that registration should be mandatory for all
paid/unpaid staff and a requirement for voting in any election.
2.A pilot program run at two stations to work out any problems or bugs.  
3.Handle and bugs or problems and deploy at the remaining three stations.
4.Generate a validated list of staff to the NES for the upcoming LSB
elections.

See
http://www.kpft.org/index.php?option=com_content&view=article&id=54&Itemid=66
for the agenda for each meeting, when it is available (generally one week
before).

Minutes are posted at the above link after they are approved (following
the next meeting).

TBA

Agenda Items 

1) Sound Exchange and pod-casting of music
2) Statistics of streaming & downloads of the stations (gather information
and make available to station managers and program councils - may be of
more use than arbitrons.)
3. Form subcommittee to work on strategy, vision, best practices for web
sites: archives, streaming, downloads, social blogging, video, multi-media
social hubs. What staffing and technology needed.
4. Posting of meetings and minutes and governance issues to web site
5. National best practices for collaborative and national broadcasts
6. Blog websites for marketing of stations (Fan page on facebook)
7. How can PRA content be made more accessible (licensing, funding issues
- performance vs research entity)
8. Licensing to clear music for archive, downloading and pod-casting.
(Getting individual permission from record labels.)

TBA

                        DRAFT PNB PROGRAMMING COMMITTEE AGENDA

1. Approval of agenda
2. Introductions
3. Election of Chair and Secretary
4. Discussion of committee goals
5. New business
6. Set next meeting date
Adjourn 10PM

See
http://www.kpft.org/index.php?option=com_content&view=article&id=54&Itemid=66
for the agenda for each meeting, when it is available (generally one week
before).

Minutes are posted at the above link after they are approved (following
the next meeting).

See
http://www.kpft.org/index.php?option=com_content&view=article&id=54&Itemid=66
for the agenda for each meeting, when it is available (generally one week
before).

Minutes are posted at the above link after they are approved (following
the next meeting).

See
http://www.kpft.org/index.php?option=com_content&view=article&id=54&Itemid=66
for the agenda for each meeting, when it is available (generally one week
before).

Minutes are posted at the above link after they are approved (following
the next meeting).

See
http://www.kpft.org/index.php?option=com_content&view=article&id=54&Itemid=66
for the agenda for each meeting, when it is available (generally one week
before).

Minutes are posted at the above link after they are approved (following
the next meeting).

See
http://www.kpft.org/index.php?option=com_content&view=article&id=54&Itemid=66
for the agenda for each meeting, when it is available (generally one week
before).

Minutes are posted at the above link after they are approved (following
the next meeting).

See
http://www.kpft.org/index.php?option=com_content&view=article&id=54&Itemid=66
for the agenda for each meeting, when it is available (generally one week
before).

Minutes are posted at the above link after they are approved (following
the next meeting).

See
http://www.kpft.org/index.php?option=com_content&view=article&id=54&Itemid=66
for the agenda for each meeting, when it is available (generally one week
before).

Minutes are posted at the above link after they are approved (following
the next meeting).

See
http://www.kpft.org/index.php?option=com_content&view=article&id=54&Itemid=66
for the agenda for each meeting, when it is available (generally one week
before).

Minutes are posted at the above link after they are approved (following
the next meeting).

See
http://www.kpft.org/index.php?option=com_content&view=article&id=54&Itemid=66
for the agenda for each meeting, when it is available (generally one week
before).

Minutes are posted at the above link after they are approved (following
the next meeting).