Draft Minutes – Coordinating Committee – January 5, 2011<br />
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Present: Richard, Efia, George, Arlene, Lavarn, Tracy, Ricco, Alonzo<br />
Absent: Joe, Nia<br />
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Draft Agenda<br />
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I – PNB Transition Protocol<br />
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Approved without objection<br />
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December 1 Minutes approved without objection<br />
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Draft suggestion protocol sent out at 3:15pm on January 5th. Implementation of PNB’s expressed will to postpone<br />
in-person meeting to February and seat the new board via telephone conference on January 21st.<br />
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Draft Protocol:<br />
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Incoming board seated by telephone Jan 21-23rd <br />
The meeting will be a special meeting.<br />
Bylaws notice requirements for special meetings will be followed<br />
 -- 7-days meeting notice with a specificed agenda<br />
 -- No business conducted but what is on the agenda<br />
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Agenda <br />
Seating of 2011 National Board Members<br />
Election of Protem Officers - Full slate of protem – chair, vice chair, secretary<br />
Scheduling meeting as considered appropriate between January 22nd and February 25th<br />
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PNB Members must purchase airline reservations no later than February 9th<br />
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Draft letter to LSB’s explaining the procedure from outgoing chair George Reiter<br />
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Plan forwarded to the entire board on January 5, 2011<br />
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Motion (Ross) - The Coordinating committee recommends a motion requiring PNB members to book all in-person meeting<br />
flights no less than two weeks in advance of the meeting. If, for any reason this is not done,  the member will be<br />
responsible for any added expense. The travel agency will not book flights after the two week period has passed. Members<br />
with last minute changes of flight will have to arrange the changes themselves and will be responsible for any added<br />
expense. Members can appeal their case to the Coordinating Committee for a waiver after the meeting. If a wavier is<br />
granted, Pacifica will reimburse the member the added expense. In the event the director is unable to advance the cost<br />
of changes, then he or she may contact the chair of the Coordinating Committee to request an immediate waiver.<br />
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Passed by consensus<br />
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